File:Thesis Jury As Author.png

2017-05-16T14:24:04Z

Svdbergh:

Student Theses

2017-05-16T14:23:34Z

Svdbergh: Created page with "== Introduction == Three types of student theses can be added to Pure at this stage: Master Theses, Master-after-Master Theses and Doctoral Theses. While CALI is the authenti..."

== Introduction ==

Three types of student theses can be added to Pure at this stage: Master Theses, Master-after-Master Theses and Doctoral Theses. While CALI is the authentic source for all information regarding theses, they can be added to Pure, to both the thesis author's and the jury members' or adviser's benefit. However, the thesis module as it is implemented at the moment has some limitation, making data entry and data reuse not straightforward. While there are support tickets logged with Elsevier, we can not definitively say when the issue will be resolved completely. Nevertheless, we have found some workarounds, which make it possible to enter theses and show them on the Pure portal.

=== Legacy theses ===

When we migrated the theses from R&D-net into Pure, all participants (i.e. both the author and the associated advisers and jury members), were migrated as Authors. Their role in the thesis was made clear by adding a role. Upon the go-live, the Supervisor tab which we requested did not yet exist, so people entering theses were forced to also add promoters, advisers and jury members under the Author heading.

[[File:Thesis_Jury_As_Author.png]]

Registering a thesis this way makes it possible to report on the thesis (both for students and staff members), but has one drawback: when searching in the portal, it looks like the jury members are co-authors:

[[file:Thesis_Jury_As_Author_Portal.png]]

While the roles are explicitly shown when navigating to the detail page, some advisers found this confusing and misleading and asked for a different method of displaying theses.

=== The supervisor tab ===

In an attempt to solve the issue, a Supervisor tab was created by Elsevier. This means it is now possible to separate jury members and the actual author. The Supervisor tab accepts both internal and external persons and it is possible to have only an external person as author. This allows for the registration of external theses as well (even though technically this is not a supported use case and which necessitates the addition of an internal organisation):

[[file:Thesis_Jury_As_Supervisor_External_Person.png]]

While this seemingly works, there are two problems with this approach: 1) a thesis which only has the jury members under the Supervisor tab does not appear in the list of theses in the jury member's account. In the overview it is counted towards the total, but it is not displayed, 2) similarly, such a thesis is not shown on the portal page of the promoter or adviser. This is a bug and an issue has been raised with Elsevier, but so far we are still waiting for a solution.

Ideally, a thesis which only has the author under the Author tab and the jury members under the Supervisors tab would appear on both author's and jury members' profiles, both in Pure and on the portal. Since this is not the case today, we can only advise to include the jury members under the Author tab. However, we remain hopeful that this issue will be solved and invite you to also include the jury members under the Supervisor tab, as to minimize rework once the issue has been solved.

Accessing Pure

2017-04-10T09:40:36Z

Svdbergh:

All VUB employees can access Pure by [http://cris.cumulus.vub.ac.be/admin/login.xhtml logging in] with their net-id (short form e-mail without @vub.ac.be) and password.

Non-VUB employees need to apply for an assignment as affiliate researcher by filling out this [[Media:Inlichtingenformulier_onbezoldigd_medewerker.pdf|form]] and submitting it, together with a motivation written by the promotor or the head of the department/research group to the Dean. Enrolling as a PhD-student does not automatically make you a member of staff. Depending on your status, you may still need to register as an affiliate researcher.

While master students do have [[Person profile|profiles]] in Pure, they do not have access to the database. They can, however, be added on theses as authors by promoters.

If you think you should have access to Pure, but are unable to login, please send a message to the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

Basic permissions allow researchers to edit their own content and to view all other content which has not been marked as confidential. However, to edit or add content they do not "own", additional permissions are required. These permissions can be obtained at the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

Accessing Pure

2017-04-10T09:39:46Z

Svdbergh:

All VUB employees can access Pure by [http://cris.cumulus.vub.ac.be/admin/login.xhtml logging in] with their net-id (short form e-mail without @vub.ac.be) and password.

Non-VUB employees need to apply for an assignment as affiliate researcher by filling out this [[Media:"Inlichtingenformulier onbezoldigd medewerker.pdf"|form]] and submitting it, together with a motivation written by the promotor or the head of the department/research group to the Dean. Enrolling as a PhD-student does not automatically make you a member of staff. Depending on your status, you may still need to register as an affiliate researcher.

While master students do have [[Person profile|profiles]] in Pure, they do not have access to the database. They can, however, be added on theses as authors by promoters.

If you think you should have access to Pure, but are unable to login, please send a message to the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

Basic permissions allow researchers to edit their own content and to view all other content which has not been marked as confidential. However, to edit or add content they do not "own", additional permissions are required. These permissions can be obtained at the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

Accessing Pure

2017-04-10T09:39:05Z

Svdbergh:

All VUB employees can access Pure by [http://cris.cumulus.vub.ac.be/admin/login.xhtml logging in] with their net-id (short form e-mail without @vub.ac.be) and password.

Non-VUB employees need to apply for an assignment as affiliate researcher by filling out this [[:File:"Inlichtingenformulier onbezoldigd medewerker.pdf"|form]] and submitting it, together with a motivation written by the promotor or the head of the department/research group to the Dean. Enrolling as a PhD-student does not automatically make you a member of staff. Depending on your status, you may still need to register as an affiliate researcher.

While master students do have [[Person profile|profiles]] in Pure, they do not have access to the database. They can, however, be added on theses as authors by promoters.

If you think you should have access to Pure, but are unable to login, please send a message to the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

Basic permissions allow researchers to edit their own content and to view all other content which has not been marked as confidential. However, to edit or add content they do not "own", additional permissions are required. These permissions can be obtained at the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

2016-07-12T21:05:37Z

Svdbergh:

== Introduction ==

Recently, the electronic academic record (e-dossier) was introduced for staff evaluations and promotions. This record consists of 4 documents: one editable document and three extracts from Pure, CaLi and the HR system. The general idea is that most of the required information can be extracted from those systems and that researchers can add comments or missing items in the editable file. Please do not abuse this feature: all relevant publications and research-related activities should be in Pure in the first place. This avoids you having to keep and maintain multiple records and thus minimizes the amount of time you need to spend on administration.

Only specific categories of research output and activities are extracted.

{| class="wikitable"
!colspan="1"|E-dossier
!colspan="1"|Pure
|-
|Onderzoek > Facet 1: Projectonderzoek > Intra- en Extra-Muros samenwerking met onderzoekers
|
*Activities > External academic engagement > Hosting an academic visitor
*Activities > External academic engagement > Research and teaching at external organisation
|-
|Onderzoek > Facet 3: Wetenschappelijke output > Lijst wetenschappelijke publicaties
|
*Research output > Book/Report > Anthology
*Research output > Book/Report > Book
*Research output > Book/Report > Scholarly edition
*Research output > Contribution to book/report > Chapter
*Research output > Contribution to journal > Article (+ international peer-reviewed)
*Research output > Contribution to journal > Letter (+ international peer-reviewed)
*Research output > Contribution to journal > Scientific review (+ international peer-reviewed)
*Research output > Contribution to journal > Article (+ national peer-reviewed)
*Research output > Contribution to journal > Letter (+ national peer-reviewed)
*Research output > Contribution to journal > Scientific review (+ national peer-reviewed)
*Research output > Contribution to book/report > Conference paper
*Research output > Contribution to journal > Conference paper
|-
|Dienstverlening en uitstraling > Facet 1: Wetenschapscommunicatie
|
*Activities > Public engagement and outreach > Festival/Exhibition
*Activities > Public engagement and outreach > Media participation
*Activities > Public engagement and outreach > Public lecture/debate/seminar
*Activities > Public engagement and outreach > Schools engagement
*Activities > Public engagement and outreach > Work on advisory panels for social community and cultural engagement
|-
|Dienstverlening en uitstraling > Facet 3: Internationale netwerkactiviteiten
|
*Activities > Award > Prize
*Activities > Conference participation > Participation in conference
*Activities > Conference participation > Participation in workshop, seminar
*Activities > External academic engagement > Contribution to the work of committees and working groups
*Activities > External academic engagement > Membership of peer review panel or committee
*Activities > External academic engagement > Membership of external research organisation
*Activities > External academic engagement > Research and teaching at external organisation
*Activities > External academic engagement > Invited talk
*Activities > External academic engagement > Hosting an academic visitor
|
|}

Academic record

2016-07-12T20:03:12Z

Svdbergh: Created page with "== Introduction == Recently, the electronic academic record (e-dossier) was introduced for staff evaluations and promotions. This record consists of 4 documents: one editable..."

WIIFM

2016-07-05T14:38:02Z

Svdbergh: Svdbergh moved page WIIFM to WIIFM (What's in it for me?)

#REDIRECT [[WIIFM (What's in it for me?)]]

WIIFM (What's in it for me?)

2016-07-05T14:38:02Z

Svdbergh: Svdbergh moved page WIIFM to WIIFM (What's in it for me?)

As a researcher, you may feel that Pure is an additional administrative burden on your already full schedule. That is why we do our best to minimize the time you have to spend inputting data, while maximizing the reuse of the data you have provided. Moreover, we are constantly developing new tools to enable researchers to limit the time they have to spend on administrative tasks. This page tries to give an overview of what's in it for you and provides links to the pages explaining how to use Pure's features:

=== Data entry ===

* import publications from PubMed, Web of Science and other sources
* set up automated imports which scan these sources regularly and suggest import candidates
* import publications via formats such as bibtex or RIS
* reuse curated metadata, such as journals, external organisations and publishers
* full support for symbols and non-latin character sets, such as Chinese or Cyrillic

=== Reporting ===

* extract relevant publication data for upload in the [[FWO_eLoket|FWO e-Loket]]
* predefine and download multiple automatically updated [[Curricula Vitae]]
* keep track of research progress and activity for a department or research group
* we have also automated the extraction of your [[academic record]] for promotions

=== Visualization ===

* visualize your research output, activities and projects on the [[Pure Portal]]
* feed your personal or organizational website through the rss-feeds on the [[Pure Portal]]
* automated push of high-quality research information to the [[Flemish Research Information Space]]
* make your Open Access research output available through the built-in [[repository]]

Of course, we are always open to suggestions to improve the system and enable you to reuse the data as much as possible. If you find yourself having to deal with a recurrent report for a funding agency, a manual CV or list of publications for a project proposal or other repetitive, manual tasks involving data which is already in Pure, don't hesitate to [mailto://rd.databank@vub.ac.be contact us].

WIIFM (What's in it for me?)

2016-07-05T14:36:23Z

Svdbergh: Created page with "As a researcher, you may feel that Pure is an additional administrative burden on your already full schedule. That is why we do our best to minimize the time you have to spend..."

Pure Wiki

2016-07-05T13:56:32Z

Svdbergh:

Welcome to the Pure Wiki of the Vrije Universiteit Brussel. Pure is the Current Research Information System (CRIS) used at our university. In this wiki you'll find the most up-to-date documentation and guidelines for using the system.

Pure is managed by the Research Information and Data Management team ([http://www.vub.ac.be/onderzoek/beleid/information-datamanagement RIDM]), which is part of the R&D department at the Vrije Universiteit Brussel.

All VUB employees have [[Accessing Pure|access]] to Pure, while visitors can consult most content through the [http://cris.cumulus.vub.ac.be/portal/ portal].

To get started with Pure, visit the [[Quickstart Guide]].

To find out what is in it for you as a researcher, visit the [[WIIFM]] page.

For more in-depth explanations, follow the links to these pages:

* [[Pure Interface]]
* [[Personal Overview]]
* [[Research Output]]
* [[Activities]]
* [[Press Clippings]]
* [[Student Theses]]
* [[Curricula Vitae]]
* [[Applications]], [[Projects]] and [[Awards]]

Researchers who are used to R&D-net, should probably take a look at these changes:

* [[Publication State]]
* [[Validation]]
* [[Activities|Activities & Events]]
* [[Rights & Permissions]]
* [[Projects]] & [[Awards]]

A good starting point for finding help for a specific problem is our page with [[FAQ|Frequently Asked Questions]].

Pure Wiki

2016-07-05T13:56:10Z

Svdbergh:

Welcome to the Pure Wiki of the Vrije Universiteit Brussel. Pure is the Current Research Information System (CRIS) used at our university. In this wiki you'll find the most up-to-date documentation and guidelines for using the system.

Pure is managed by the Research Information and Data Management team ([http://www.vub.ac.be/onderzoek/beleid/information-datamanagement RIDM]), which is part of the R&D department at the Vrije Universiteit Brussel.

All VUB employees have [[Accessing Pure|access]] to Pure, while visitors can consult most content through the [http://cris.cumulus.vub.ac.be/portal/ portal].

To get started with Pure, visit the [[Quickstart Guide]].

To find out what is in it for you as a researcher, visit the [[WIIFM page]].

For more in-depth explanations, follow the links to these pages:

* [[Pure Interface]]
* [[Personal Overview]]
* [[Research Output]]
* [[Activities]]
* [[Press Clippings]]
* [[Student Theses]]
* [[Curricula Vitae]]
* [[Applications]], [[Projects]] and [[Awards]]

Researchers who are used to R&D-net, should probably take a look at these changes:

* [[Publication State]]
* [[Validation]]
* [[Activities|Activities & Events]]
* [[Rights & Permissions]]
* [[Projects]] & [[Awards]]

A good starting point for finding help for a specific problem is our page with [[FAQ|Frequently Asked Questions]].

Accessing Pure

2016-03-30T08:55:39Z

Svdbergh:

All VUB employees can access Pure by [http://cris.cumulus.vub.ac.be/admin/login.xhtml logging in] with their net-id (short form e-mail without @vub.ac.be) and password.

Non-VUB employees need to apply for an assignment as affiliate researcher by filling out this [http://aivpc41.vub.ac.be/DP/wijzerformulieren/InlichtingsformVrijwilligMedewerker.php?51245+1+VUB form] and submitting it, together with a motivation written by the promotor or the head of the department/research group to the Dean. Enrolling as a PhD-student does not automatically make you a member of staff. Depending on your status, you may still need to register as an affiliate researcher.

While master students do have [[Person profile|profiles]] in Pure, they do not have access to the database. They can, however, be added on theses as authors by promoters.

If you think you should have access to Pure, but are unable to login, please send a message to the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

Basic permissions allow researchers to edit their own content and to view all other content which has not been marked as confidential. However, to edit or add content they do not "own", additional permissions are required. These permissions can be obtained at the [mailto://rd.databank@vub.ac.be Pure Helpdesk].

FAQ

2016-03-20T00:13:35Z

Svdbergh:

This page contains short answers to many commonly asked questions about Pure and provides links to the relevant wiki pages for more detailed explanations. Additionally, we try to keep this FAQ updated as new comments and questions are mailed to the [mailto://rd.databank@vub.ac.be helpdesk].

==Why am I not able to log in?==

There are multiple possible reasons why you have problems logging into Pure. Most commonly, people do not have a staff affiliation at the Vrije Universiteit Brussel, which is a requirement to get a user account in Pure. See the page on [[Accessing_Pure | accessing Pure]] for information on how to obtain a staff affiliation if you don't have one.

In some cases, technical issues in the synchronisations between the different databases prevent you from logging in. This can easily be fixed by notifying the helpdesk.

Other reasons for not being able to log in include using the e-mail address as username instead of the net-id (the part before the @-sign in your original e-mail address) or using a wrong password. If you forgot your password, you can reset it at https://idsapp.vub.ac.be/pam/pamlogin.php.

Students without staff affiliation do not have access to Pure.

==I'm getting e-mails informing me about changes in my publications I haven't made. What's up with that?==

Multiple options: first, you'll be informed if one of your colleagues adds you as a co-author on a publication. Obviously, this means you no longer have to enter the publication. As long as you were added as an internal person (if you've gotten the e-mail, this is the case), the publication will automatically be added to your record. Similarly, if you were accidentally added as an external person on a publication, it is possible that an administrator fixes this by linking the publication to your record.

The second possible reason for a mail like this is that an administrator made a change, specifically when a publication was placed in a different category. This is part of a large data cleaning effort that aims at improving legacy data quality. Feel free to contact us if you feel the change we made was a mistake.

==How can I delete a duplicate publication?==

You can't. If you need to delete content, send an e-mail to the helpdesk. Please include the identifier (left upper corner) of the piece of content and we will delete it for you.

==How can I sort the publications on my CV by date and by type?==

==How can I enter publications for another person or for research group/department?==

==I received permissions to manage content for a group, but some content does not show up under Research Output. Why does this happen and how can I fix it?

==The data quality after the migration is pretty poor, what happened and what are you doing about it?

There were serious data quality issues in R&D-net and no migration can fix these automatically. As Pure is a very transparent system, many data quality issues have only surfaced after migrating. That said, we have been working hard to improve this, starting with deduplicating and improving reusable metadata such as journals, publishers and external organisations. We are also trying to improve the data quality of individual publications to comply with external requirements, such as the Flemish Research Information Space (FRIS). As there are over 100000 individual pieces of research output in Pure, it is impossible to fix everything. We encourage individual researchers to improve the quality of their data so they can generate clean CVs and their content is displayed properly on the portal. Moreover, we actively support concerted efforts to clean up the data for research groups or departments. Feel free to contact the helpdesk for further details.

==I am head of a research group and want to update the information about my team. How do I go about this?==

First of all, you need access to change the information in the organisation profile. This can easily be obtained by contacting the helpdesk. This will allow you to add or edit the description of the group and add contact information and links. However, you can not manage the composition of the team yourself. This is a consequence of the way access permissions in Pure work: membership of a team does not only involve access to the organisation, but also to the person profile of the members. In order to update the composition of a research group, please send an e-mail to the helpdesk with the updated composition of the group. In order to keep the list updated, you can either keep us updated of changes as they occur, or send us an updated list at regular intervals (for example, once a year).

==What do I need to do about e-mails asking me to validate theses?==

Nothing. Theses are not being validated at the moment, but the system will generate weekly reminder messages as it expects all content to be validated at some point. Usually, we turn these off when granting privileges, but sometimes this is overlooked. You can e-mail the helpdesk, or turn these off yourself under user settings (user name up right upper corner) > E-mail settings > Student theses. Change the settings from ''Mails are sent weekly'' to ''Mails are never sent''.

==Could you provide me with a list of publications from me/my research group/my department?==

Sure we can! Send us an e-mail and we'll gladly provide you with what you need. However, Pure allows you to easily generate such simple reports yourself by filtering content along several dimensions. You can even save the filters once you're happy with the results, so you can run the same report again whenever you want.

==I noticed a message that an upgrade to Pure was being installed, but what has changed?==

Please check the page [[release info]] for more information about new releases.

FAQ

2016-03-19T23:08:08Z

Svdbergh: Created page with "This page contains short answers to many commonly asked questions about Pure and provides links to the relevant wiki pages for more detailed explanations. Additionally, we try..."

Pure Wiki

2016-03-19T21:41:20Z

Svdbergh:

Welcome to the Pure Wiki of the Vrije Universiteit Brussel. Pure is the Current Research Information System (CRIS) used at our university. In this wiki you'll find the most up-to-date documentation and guidelines for using the system.

Pure is managed by the Research Information and Data Management team ([http://www.vub.ac.be/onderzoek/beleid/information-datamanagement RIDM]), which is part of the R&D department at the Vrije Universiteit Brussel.

All VUB employees have [[Accessing Pure|access]] to Pure, while visitors can consult most content through the [http://cris.cumulus.vub.ac.be/portal/ portal].

To get started with Pure, visit the [[Quickstart Guide]].

For more in-depth explanations, follow the links to these pages:

* [[Pure Interface]]
* [[Personal Overview]]
* [[Research Output]]
* [[Activities]]
* [[Press Clippings]]
* [[Student Theses]]
* [[Curricula Vitae]]
* [[Applications]], [[Projects]] and [[Awards]]

Researchers who are used to R&D-net, should probably take a look at these changes:

* [[Publication State]]
* [[Validation]]
* [[Activities|Activities & Events]]
* [[Rights & Permissions]]
* [[Projects]] & [[Awards]]

A good starting point for finding help for a specific problem is our page with [[FAQ|Frequently Asked Questions]].

Quickstart Guide

2016-03-19T19:53:16Z

Svdbergh:

The purpose of this quickstart guide is to give researchers a basic tour of Pure and show them the quickest way to input their publication data and update their personal information.

<h2>First-time login and setup</h2>

Authorized users can [[Accessing Pure|login]] through the login page. After logging in, a researcher without special [[Rights & Permissions|permissions]], should see a screen that looks like this:

[[File:Pure_interface_wiki.png|1200px]]

<br /> <br />

The center of the interface is the working area, and changes depending on the type of content selected. The marked parts of the interface are:

<br />

# Modules: these are the modules to which the user has access. Researchers will work most, if not all, of the time in Personal. Users with additional [[Rights & Permissions|permissions]] may have other tabs here, such as Editor, Master Data and Administrator.
# Objects: these contain the actual content entered by the researcher and grants read-access to other researchers' content in Pure. When hovering the cursor over these objects, a plus sign may appear. Clicking this plus sign allows researchers to add new content of that type.
# Personal information: this displays your active affiliations, personal details you have entered and a picture if you have added one to your profile. Adding this information is possible by clicking the ''Edit profile ...'' button.
# Search bar and user options: the search bar allows users to look through all their personal content, wildcards (such as * or ?) are generally not necessary. Clicking the user option button opens a pop-up window where some [[#Adjusting user settings|user settings]] can be modified.
# Communication panel: this panel contains links to messages sent by the systems or administrators, or tasks to be completed, if any (in the example, no tasks are waiting). Additionally, the big green ''Add new''-button allows users to create new activities, research outputs or other editable objects.
# Help & support: here you find links to this wiki, to a number of screencasts and to the [mailto://rd.databank@vub.ac.be helpdesk's] email.

<h2>Adjusting user settings</h2>

Pure allows users to modify a limited amount of user settings, mostly concerning system interaction. Note that there is a difference between user settings and the personal profile which allows for a much greater degree of customization. Users are people who can interact with the system, while persons are a much larger group (for example, students and retired employees still have person profiles, even though they no longer have user accounts).

Clicking the user settings button shows this pop-up:

[[File:Pure_user_settings_general_wiki.png]]

The profile menu allows you to jump to the person profile page (''Edit person profile ...'') and to set a default submission language. In most cases, this should be set to English. It can also be set to Dutch, but then the system will assume that all titles, subtitles etc. you enter are in Dutch. When selecting Dutch, the relevant field will be indicated with a Dutch flag (as opposed to a flag of the United Kingdom if English is selected).

E-mail settings determine in which circumstances Pure sends you information by e-mail. For most users, these settings should not be changed, as the default settings only generate e-mails most users want to see. If you do not want to receive any mails from Pure (if you log in frequently, for example), you can turn off the e-mails by going into this menu and change the settings from ''Mails are sent instantly'' to ''Mails are never sent''.

Message settings work similar to e-mail settings, but instead of sending e-mails, the system sends messages within Pure. This is particularly helpful if you often work in Pure and find e-mails in your inbox annoying. Both messages and e-mails offer users the opportunity to jump to the object the message references. For example, if a validator sends you a message about a particular research output, a link that takes you to that research output is included within the e-mail or message.

Finally, tasks allow users to keep track of actions that still need to be taken. For researchers, the most common application is a task that reminds them of ''pending research output''. Clicking this task shows all research output that, for some reason has not been validated.

The user profile also includes the option to designate a ''trusted user'', which allows another Pure user to gain access to your account without the need to share password information.

<h2>Adding a new publication</h2>

There are three ways to add new a publication: 1) manual input, 2) import from external database such as Pubmed and 3) import from file (Bibtex or RIS). If you want to see if your publication is already in the system, navigate to Research Output > My research output. You will see a list of all research output in the system on which you have been indicated as an author or an editor. To start adding publications, either click the big green ''Add new'' button in the right upper corner of the screen or click the plus-sign on that appears when you hover the cursor over Research output in the lift sidebar. Choose whichever method of input you prefer. If you choose to create from template (i.e. manual input), select the right category in the menus that appear on the screen. After deciding which category in which you want to create a new publication, the right template will pop up on the screen. For the remainder of this guide, we will use the template for a journal article. Note that other categories may have different templates as other information is needed to identify and display the publication.

[[File:Article_template.png|1400px]]

Fill out the template as indicated. Note that without additional permissions, the person creating the research output is always added as a contributor to the publication. If you need to add content for someone else, please send an e-mail to the [mailto://rd.databank@vub.ac.be helpdesk] to set up the right permissions. When adding authors or editors, please make sure you use internal persons where appropriate. Throughout the years, many internal persons have been accidentally added as external persons. While we are trying to clean this up as much as possible, the sheer amount of duplicates makes this a long time effort. Start typing the name and look for the internal person (internal persons are indicated by a black icon, external persons are indicated by a white icon.

[[File:Internal_External_person.png|500px]]

Pure's default setting shows all active affiliations on an internal person who is added to a publication.

Curricula Vitae

2016-03-19T16:27:20Z

Svdbergh:

<h2>Types of CVs in Pure</h2>

In its current implementation, Pure offers two types of CVs: a public CV of which every researcher can have one, and private CVs of which researchers can make any number. Public CVs are automatically shown on the Pure portal, private CVs are created to export and used in grant applications, for evaluations or for other purposes. Pure offers limited possibilities for layout, instead providing the researcher with a basic document, that can be automatically updated when desired as new content is added to Pure.

<h2>Creating a CV</h2>

To start creating a new CV, click on the plus sign in the Curricula Vitae tab in the left sidebar of the screen. A pop-up will open, choose either Public CV or Private CV. For illustrating the possibilities of the CV module, in the remainder of this section, a Private CV will be used. After selecting the type of CV that will be created, a new pop-up will ask which sections to add to the CV. Note that it is possible to add additional sections to the CV later. For now, we will simply choose to add research output.

[[File:CV_select_content.png|1400px]]

When clicking ''Create'' a single section with all research output will be rendered in the CV editor. You are not able to edit the content in the generated sections directly, instead you can alter the definition and determine what content should be shown and in which form. If you hover the cursor over the section, in the upper right-hand corner a small tool bar will appear:

[[File:CV_edit_section_toolbar.png|1400px]]

The first three icons allow you to move the entire section around, placing it ahead or behind other sections if you have created them. The cross removes the entire section from the CV. The ''edit'' button takes you to the editor screen.

[[File:CV_section_editor.png|1400px]]

The editor allows you to choose a title for your section, to define a number of filters (e.g. publication types and publication year) and display options, such as the citation style (Vancouver, Harvard ...). You can also order the content in the section. Unfortunately, you can only apply a single sort to a section, so it is not possible to sort mixed research output according to type and publication year, which is generally what you want to do. To solve this issue, you can split up your content by type in multiple sections. This will only take a few minutes and allows you to control individual block consisting of a single type of content.

To begin splitting up a section, change the title of the section from ''Research output'' to a more fitting name, for example ''Articles''. Filter on the type of content you want in the section and choose to Sorting method you want to apply:

[[File:CV_editor_articles.png|1400px]]

Click ''Ok'' to apply the chosen settings and to view your current CV. At this stage, you should have a sorted list of articles. To add a new type of research content, click ''Add section''. There are three places where you can do this: at the bottom of the screen, or at either the top or bottom edge of a section, which is useful as you have more sections on the page. Remember that you can always move the sections around in the CV by using the arrow icons at the top-left corner of any section.

Once you've clicked the ''Add section'' button, you'll be presented with the same Add section menu you used before. Choose Research output again, the popup will say that you've already added content like this, feel free to ignore this. Apply a different set of filters. For example, if you want to add books, change the title of the section accordingly and filter on the correct type:

[[File:CV_editor_books.png|1400px]]

After clicking ''Ok'', you should have two sections, each containing one type of sorted research output. Repeat this steps for all types of content you want to include in the CV and add other text sections as you see fit.

Selecting content in this way is an all-or-nothing affair: all content that matches the criteria in the editor will be included and will automatically be updated as new content is added in Pure. However, if you need greater control over the content in a section, you can make a section static:

[[File:CV_editor_static.png|1400px]]

Making a section section static effectively freezes it, so new content will no longer be added. In return, you get control over where individual publications appear, if at all. Hovering over the section will show icons to move or remove individual publications in the section. Please not that making one section static does not have an effect on other sections. Thus, if you want to have complete control over all sections, you need to make them all static.

Once your happy with how your CV looks, click on the save-button on the bottom of the screen. You can also choose to export your CV to either PDF or Word.

An important shortcoming of the CV module is that, as of version 4.24.1 of Pure, it is not possible to filter on publication state (i.e. submitted vs. accepted, vs. published) or workflow step (i.e. entry in progress vs. validated). While you are in the editor, publications will show their workflow stpe, but this information is '''not''' exported to Word or PDF. Consequently, researchers need to take care that they do not accidentally include non-published research output into their CV!

File:CV section editor.png

2016-03-19T16:25:44Z

Svdbergh:

File:CV editor static.png

2016-03-19T16:25:30Z

Svdbergh:

File:CV editor books.png

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Svdbergh:

File:CV editor articles.png

2016-03-19T16:25:05Z

Svdbergh: