Validation

Introduction

When entering a publication record into Pure, you may notice you have the choice of saving it under 'For Validation' or 'Entry in Progress'.

Forwarding the publication for validation

'For Validation' is the default status and means that the article will be available for the Editors of content to process to a 'Validated' status. As articles are added and processed the editor can send messages to you if content needs clarifying or correcting. You will see these messages in your Pure ‘Message box’ to the right of the user window, and depending on if you elect to receive email alerts, these will be summarised in an email to you.

Once content has been validated it can still be edited by the author if they need to make any changes. It will then be marked for 'Revalidation' and go back through the workflow process. The article metadata (title, authors, date, journal name, volume, pages) will be visible straight away but other elements will not be released until the article has been validated.

If you wish to keep something out of the editor's view and signal that it is not ready to be validated, the status should be set to 'Entry in Progress'. This way, you can alter any information of your publication without sending it through the validation workflow process.

Depending on which type of research output you have sent for validation, there are different metadata requirements. Please refer to the research output page to find an overview of the required fields. All records having the state of published will be validated by the central administration. Only publications with a publication state of 'validated' will be exported for VABB-SHW-FRIS and other reporting.

Validation rules

Contribution to journal

Article

Mandatory: Title, Pages from-to, Number of pages, Journal (incl. ISSN), Volume, Issue

Additional requirements for electronic publications: Article number, Access to electronic version

Meeting Abstract

Mandatory: Title, Pages from-to, Number of pages, Journal (incl. ISSN), Volume, Issue, Event

Additional requirements for electronic publications: Article number, Access to electronic version

Including the abstract text is highly recommended.

Conference Paper

Mandatory: Title, Pages from-to, Number of pages, Journal (incl. ISSN), Volume, Issue, Event

Additional requirements for electronic publications: Article number, Access to electronic version

Chapter in book

Chapter

Mandatory: Title, Pages from-to, Number of pages, Title Host Publication, Publisher

Mandatory if available: Volume, Place of publication, ISBN host publication, Editors host publication, Series information

Additional requirements for electronic publications: Access to electronic version

Meeting Abstract

Mandatory: Title, Pages from-to, Number of pages, Title Host Publication, Publisher, Event

Mandatory if available: Volume, Place of publication, ISBN host publication, Editors host publication, Series information

Additional requirements for electronic publications: Access to electronic version

Including the abstract text is highly recommended.

Conference Paper

Mandatory: Title, Pages from-to, Number of pages, Title Host Publication, Publisher, Event

Mandatory if available: Volume, Place of publication, ISBN host publication, Editors host publication, Series information

Additional requirements for electronic publications: Access to electronic versionµ

Book/Report

Book

Mandatory: Title, Number of pages, Publisher

Mandatory if available: Volume, Place of publication, ISBN, Editors, Series

Scholarly Edition

Mandatory: Title, Number of pages, Publisher

Mandatory if available: Volume, Place of publication, ISBN, Editors, Series

Commissioned Report

Mandatory: Title, Number of pages, Publisher

Mandatory if available: Place of publication, ISBN, Editors, Series, Commissioning Body

Other Report

Mandatory: Title, Number of pages, Publisher

Mandatory if available: Place of publication, ISBN, Editors, Series

Contribution to specialist/vulgarizing publication

Vulgarizing publication

Mandatory: Title, Journal Title, Volume, Issue

Mandatory if available: Pages from-to, Number of pages, Article Number, Journal ISSN

Additional requirements for electronic publications: Access to electronic version

Specialist publication

Mandatory: Title, Pages from-to, Journal Title, Volume, Issue

Mandatory if available: Number of pages, Article Number, Journal ISSN

Additional requirements for electronic publications: Access to electronic version

Working Paper

Working Paper

Mandatory: Title, Number of pages, Publisher, Series

Discussion Paper

Mandatory: Title, Number of pages, Publisher, Series

Other contribution

Mandatory: Short description, Media of output, Title

Unpublished contribution to conference

Poster

Mandatory: Title, Event